This is the privacy and cookies policy for bossmyjob.com (Site). The Site is operated by Alvius Ltd trading as Alvius (we, us, our, and Alvius) (Company Number 08721054, ICO Registration Number ZA103812 and Registered Address at 8 Clapham Park Terrace, Lyham Road, London, SW2 5EA) on behalf of a partnership between Alvius Ltd and Bauer Radio Limited. For the purposes of the Data Protection Act 1998 and (from 25th May 2018) the GDPR, we are the data controller, and our data protection officer is Andrew Lavelle who can be contacted at by sending an email to contact@alvius.com with 'FAO Andrew Lavelle' in the Subject bar.
We are committed to protecting your privacy online. We appreciate that you do not want your personal information distributed indiscriminately and here we explain how we collect information, what we do with it, and what controls you have.
By using the Site, you consent to the collection and use of information in accordance with this privacy policy.
We reserve the right to change this privacy policy from time to time by changing it on the Site. If at any time we decide to use your personal information in a manner significantly different from that stated in this privacy policy or otherwise disclosed to you at the time it was collected, we will notify you by email, and you will have a choice as to whether or not we use your information in the new manner. This privacy policy was last updated on 21st November 2023.
Note: ‘You’ applies in the case of this Privacy Policy to all Users of an online platform run and hosted by Alvius, whether a Candidate, an Employer or any other category of User.
We will typically collect and process the following information about you:
You are under no obligation to provide any such information. However, if as an Employer you should choose to withhold the above information, we will not be able to provide you with our services under our Terms of Business.
For candidates who do not provide us with the above information, we will not be able to provide you with our services under our Terms of Use.
When you visit the Site, we may, by means of cookies and/or other similar technologies, automatically collect additional information about you – such as any website from which you have come to the Site. See Cookies and other technologies for more information.
When you interact with the Site, we try to make that experience simple and meaningful. When you visit the Site, a web server sends a cookie or other similar technology to your computer or mobile device (as the case may be). Cookies are small pieces of information which are issued to your computer or mobile device (as the case may be) when you visit a website and which store and sometimes track information. A number of cookies we use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the Site and will last indefinitely.
The cookies and/or other similar technologies we use collect information, such as the type of internet browser or mobile device you use, any website from which you have come to the Site, your IP address and/or the operating system of your computer or mobile device.
We use cookies to:
Some of the cookies used by the Site are set by us, and some are set by third parties who are delivering services on our behalf.
Most web and mobile device browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can also learn more about cookies by visiting www.allaboutcookies.org which includes additional useful information on cookies and how to block cookies using different types of browser or mobile device. Please note, however, that by blocking or deleting cookies used on the Site, you may not be able to take full advantage of the Site.
The legal grounds under data protection legislation for processing your personal data are as follows:
Should you apply to a role with which you are matched, you will most likely be asked to provide a copy of your Curriculum Vitae and answer one or more questions set by an employer. When this happens, we will share as a default your basic profile information with the Employer in question, including your name, email address, phone number, work experience, and education details. And where you are requested to upload a Curriculum Vitae and/or respond to specific questions set by an Employer, we will share the Curriculum Vitae that you upload and your responses to any questions set with the Employer.
We may disclose aggregate statistics about visitors to and users of the Site in order to describe our services to prospective partners and other reputable third parties and for other lawful purposes, but these statistics will include no personally identifiable information.
We will disclose your personal information to our agents or contractors who assist us in providing the services we offer through the Site, fulfilling requests for information, receiving and sending communications, updating marketing lists, analyzing data, providing IT and other support services, or in other tasks, from time to time. These third parties are:
Our agents and contractors will only use your information to the extent necessary to perform their functions.
In the event that we undergo re-organization or are sold to a third party, any personal information we hold about you may be transferred to that re-organized entity or third party.
We may disclose your personal information if required to do so by law or if we believe that such action is necessary to prevent fraud or cybercrime or to protect the Site or the rights, property, or personal safety of any person.
The Site may, from time to time, contain links to external sites. We are not responsible for the privacy policies or the content of such sites.
We place great importance on the security of all personal information associated with our users. We have security measures in place to attempt to protect against the loss, misuse, and alteration of personal information under our control. For example, our security and privacy policies are periodically reviewed and enhanced as necessary, and only authorized personnel have access to personal information. While we cannot ensure or guarantee that loss, misuse, or alteration of information will never occur, we use all reasonable efforts to prevent it.
You should bear in mind that submission of information over the internet is never entirely secure. We cannot guarantee the security of information you submit via the Site while it is in transit over the internet, and any such submission is at your own risk.
It is advisable to close your browser when you have finished your user session to help ensure others do not access your personal information if you use a shared computer or a computer in a public place.
Your personal information which we collect is sent to and stored on secure servers located in the United Kingdom. Such storage is necessary to process the information.
Personal information submitted may be transferred by us to our other offices and/or to the third parties mentioned in the circumstances described above (see Information sharing) Where we transfer your personal information we will either undertake an assessment of the level of protection in light of the circumstances surrounding the transfer or:
Where the party in question is a service provider with which we need to share data in order for them to deliver their services properly (for instance offshore contractors engaged to assist with software development), we have mandated that the relevant contractor or third party signs an agreement to comply in all respects with GDPR and not to share any data which we share with them with any third parties.
We are required by law to hold your personal information for as long as is necessary to comply with our statutory and contractual obligations and in accordance with our legitimate interests as a data controller.
We will use reasonable endeavors to ensure that your personal information is maintained and up to date. However, you are under a duty to inform us of any and all changes to your personal information to ensure that it is up to date and we will update or delete your personal information accordingly.
In the event that Bauer Radio Limited and Alvius Ltd cease to work together, your information may be transferred to a third-party organization in order to ensure the continuity of the Service.
We will retain your personal data for different periods depending on the service you have chosen to use us for, which may be a longer period than that for which we need to hold your data to provide those services, i.e., where we are under regulatory or statutory duties to hold your data for a longer period. Unless we are under such obligations, we will retain your information for as long as you have an account with us.
You have a legal right to a copy of all the personal information about you held by us. On request, we will provide you with a copy of this information free of charge. You also have a right to correct any errors in that information.
In the event that we process your data by automated means where you have either provided us with consent for us to use your information or where we used the information to perform a contract with you, you have the right to request that we send to you or to another organisation, a copy of the personal data we hold about you in electronic form, for example when you are dealing with a different service provider. If you would like us to move, copy, or transfer your information please let us know by email to contact@alvius.com. We will respond to you within one month after assessing whether or not this is possible, taking into account the technical compatibility with the other organisation in question.
You can ask us to delete or remove personal data where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where you have withdrawn consent for us to process it (as explained below), where we may have processed your information unlawfully or where we are required to erase your personal data to comply with local law. Note, however, that we may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
You can ask us to suspend the way in which we are using your information in certain scenarios, or object to our processing your data where we are relying on a legitimate interest ground (or those of a third party) and you feel it impacts on your fundamental rights and freedoms, or where we are processing your personal data for direct marketing purposes. In some cases where you object, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms.
Please note that if you want us to restrict or stop processing your data this may impact on our ability to provide our services. Depending on the extent of your request we may be unable to continue providing you with our service.
Any queries or concerns about the way in which your data is being used can be sent to contact@alvius.com.
You have the right at any time to withdraw any consent you have given us to process your personal data. Please note if you withdraw your consent it will not affect the lawfulness of any processing of your personal data we have carried out before you withdrew your consent. Should you wish to do so you can change your consent preferences at any time on your account settings.
As mentioned above, you also have a right to prevent the use of your personal information for direct marketing purposes.
Where we are legally permitted to do so, we may refuse your access request and will give you reasons for doing so. We will seek to act on your request in the timescale required by applicable data protection laws.
Our services are not aimed at children. Our users have to be at least 18 years of age, as set out in our terms of business and use.
Please submit any questions, concerns or comments you have about this privacy policy or any requests concerning your personal information by email to contact@alvius.com. If you are not satisfied with our response or believe we are processing your personal data not in accordance with the law you can complain to the UK data protection regulator, the Information Commissioner’s Office. Further details can be found at www.ico.org.uk or by calling 0303 123 1113.